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Stop Relying on Vendor Labels: Take Control of Your Inventory Now

Updated: Sep 10

warehouse worker confusion
Identifying inventory by vendor labels is confusing and is a significant cause of inventory inaccuracy.

Using your own custom-designed label for all raw materials is one of the most effective ways to boost inventory accuracy and streamline operations. Here's why it matters—especially in manufacturing and distribution environments:


Why Use Your Own Custom-Designed Labels for Raw Materials Inventory?

1. Standardization Across Vendors

  • Vendor labels vary wildly in format, content, and quality. You will never get them all to conform to your requests.

  • Applying your own label ensures consistency in how items are identified, scanned, and stored—regardless of supplier.

  • Use color-coded label stock (direct thermal from U-line, light blue) to instantly recognize your stock labels.

2. Improved Inventory Accuracy

  • Custom labels with item codes, lot numbers, and quantities reduce miscounts and phantom inventory issues.

  • They enable precise tracking during receiving, put-away, counting, and production.

  • In some instances, the label can be used as a re-order request.

3. Enhanced Traceability

  • Your labels can include batch numbers, expiration dates, and regulatory data tailored to your traceability needs.

  • This is critical for recalls, audits, and quality assurance.

4. Faster Receiving and Put-Away

  • Warehouse staff can scan and verify items immediately without needing to decipher vendor formats.

  • Speeds up inbound logistics and reduces bottlenecks.

  • Use for returning unused materials to the stockroom.

5. ERP System Integration

  • Labels designed to match your ERP schema (e.g., Item IDs, warehouse locations) ensure seamless data capture.

  • Supports real-time updates and accurate reporting.

6. Compliance and Safety

  • Industry-specific labeling (e.g., OSHA, FDA, ISO) can be embedded into your format for regulatory compliance.

  • Helps avoid fines and ensures safe handling.


Inventory Label Example
Above: Example of a Custom-Designed Inventory Label.

In Summary

Custom-designed inventory labels provide superior control, clarity, and compatibility with internal systems—key factors in maintaining accurate inventory. Unlike generic vendor-supplied labels, custom labels are purpose-built to reflect your operational realities.


If you would like to discuss your situation, please schedule a free, no-obligation consultation with us by using the link below.



Roger Pujol, CPIM, CSCP, the founder of Champion Business Solutions, LLC, is an ERP consultant & advisor specializing in ERP Business software for the manufacturing and distribution industries. He shares insights and experiences on assisting small and medium-sized businesses (SMBs) to enhance their operations.


© 2025 Champion Business Solutions, LLC

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